InspectSync is the operating system for fire protection companies, unifying inspections, service and contract quoting, CRM, billing, inventory, time tracking, fleet, contracts, and support into one modern platform — supporting the full lifecycle from construction to inspection to ongoing service.
Every capability your fire protection business needs — built into seven connected modules, not bolted together from seven separate tools.
Every job from schedule to sign-off in one place — led by the inspection workflow your techs actually like using. Guided inspections walk them through every system and device with nine answer types, photo capture, and customer signatures. Service calls and repairs track from dispatch to approval, on-site service quotes build from what the tech just found, and drag-and-drop dispatch keeps the whole team aligned without a phone call.
Inspections · Services · Service Quotes · Scheduling & Dispatch
One record for every relationship — two perspectives in one place. Prospecting runs your sales pipeline from first contact to signed deal with a drag-and-drop Kanban, activity logging, and follow-up accountability. Customer Relations keeps every building, system, floor, and device tied to the account, with full inspection and service history and map-based multi-property management. Nothing gets lost in the handoff from sale to service.
Prospecting · Customer Relations
Professional quotes with real-time margin calculations, parts and labor catalogs, multi-tier approval workflows, and full change-order tracking. Build and send branded proposals from the office or the field — because the fastest quote usually wins, and yours will be fast.
Recurring service agreements with automated billing schedules, tier-based pricing, and renewal alerts. Your contracts manage themselves — you just stay focused on the relationship.
Jobs close and land in a billing queue — pre-populated, ready to send, synced to QuickBooks. AR aging, online payments, and collection tracking so you get paid faster with less effort.
The back-office engine that keeps the field running. Inventory tracks parts across warehouses, vans, and job sites with auto-deduction and reorder points. Time & Labor flows clock-ins from the field straight to the job and payroll. Fleet manages vehicle maintenance, fuel, and cost-per-mile. Support gives your team a real help desk — tickets, priorities, and resolution tracking — instead of a shared inbox.
Inventory · Time · Fleet · Support
Real-time dashboards across quoting, inspections, service, and technician productivity — plus AI-powered analysis that answers questions about your business in plain English. Decisions from data, not gut feel — no spreadsheet required.
The workspace and controls that tie the seven modules together — part of the platform, not a module you pay extra for.
Your personal command center — today's jobs, approvals, deadlines, and team status the moment you log in, so you can lead instead of react.
Built-in team chat and notifications tied to every job and customer, so context travels with the conversation — not away from it.
Users, roles, permissions, entity assignments, workflow automation, document templates, and full platform configuration. Your platform, your rules.
You got into this industry to protect people and buildings — not to become an IT department managing a dozen disconnected tools. Every minute your team spends re-keying data, chasing down paperwork, or toggling between apps is a minute they're not doing the work your customers hired you for. InspectSync replaces all of it — purpose-built for how fire protection companies actually operate, from the office to the field to the customer's inbox.
Dive deeper into every module, see how we tailor the platform to your business, or let a founder walk you through it.